Job Description

Job Description

Job Description

Are you an organized, tech-savvy professional with strong administrative and operational skills? We’re looking for a Office Assistant to support our team by streamlining office processes and ensuring seamless day-to-day operations. If you have a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment, we want to hear from you!

(Northland and Companies will be moving to South St. Paul end of August/beginning of September 2026.)

Key Responsibilities:

• Greeting clients and visitors as needed.
• Performing general office clerk duties and errands.
• Process bank deposits using remote deposit machine then post in accounting system.
• Track maintenance, cleaning, oil changes, license plate renewals for all company vehicles.
• Stocking and working with Inventory.
• Meet with the CFO to receive coaching and support to continually improve and grow.
• Back up the CFO in staff commission calculations.
• Assist in the preparation and shipping of items for trade shows/conferences.
• Assist with entering accounts payable into the accounting system.
• Assist with miscellaneous departmental projects.
• Assist with Company errands as necessary.
• Assist with shipping and receiving.
• Assist with making internal staff travel reservations.
• Back up the Accounts Administrator in ZephyrTec responsibilities.
• Sales data entry and Excel spreadsheet management.
• Place, track and document all purchase orders with various vendors according to established Northland Business Systems procedures.
• Process daily mail – scan to save in mail file, file hard copy for the President/CEO’s review, handle items needing immediate attention.
• Maintaining office equipment as needed.
• Helping organize and maintain office common areas, the kitchen, and the
  warehouse.

What We’re Looking For:

• 2-4 years minimum office experience 
• Excellent organizational skills & ability to multitask
• Knowledgeable in and be skilled at using Outlook, Teams, Word, Excel and any
  other programs that meet company needs
  
• Ability to possess excellent verbal and written communication skills
  
• Ability to follow standard procedures
  
• Ability to exhibit composure, patience, and confidence when facing difficult
  situations
  
• Ability to maintain a helpful and positive attitude
  
• Be a self starter who is comfortable working independently
  
• Ability to have a strong attention to detail
  
• Willingness to be a self-starter by taking on a variety of tasks to best serve
  Northland Business Systems
  
• Ability to be accurate and efficient
  

Why Join Us?

• A dynamic, collaborative work environment
• Opportunities to contribute to company-wide improvements
• Competitive compensation and benefits package

If you are a highly motivated professional who enjoys optimizing administrative operations, we encourage you to apply!

Northland Business Systems is an equal opportunity employer. 

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