We are seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive administrative support for a dual-focused role. This position involves assisting with both a real estate business and a medical practice, while also managing real estate and rental properties. The ideal candidate is professional, punctual, discreet, and thrives in a fast-paced environment. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while working closely with the CEO.
Key Responsibilities:
Administrative Support
• Handle administrative tasks for both the real estate business and medical practice.
• Manage calendars, schedule meetings, and coordinate appointments.
• Maintain organized records for business operations, including financial data and reports.
• Draft, review, and distribute correspondence, documents, and marketing materials.
Real Estate & Property Management
• Assist in managing rental properties, including scheduling repairs and tenant communications.
• Coordinate with vendors and service providers for property maintenance and improvements.
• Track property-related expenses and generate financial reports.
Marketing & Social Media
• Create visually appealing marketing materials using Canva.
• Manage and post content on social media platforms to promote real estate listings and services.
• Monitor engagement metrics and assist with developing marketing strategies.
Recruitment & Team Support
• Assist with recruiting efforts, including job postings, applicant screenings, and interview coordination.
• Support staff with onboarding processes and team communication.
Medical Office Duties
• Work on-site at the medical office to perform designated work duties.
• Provide additional administrative support to medical staff as needed.
Qualifications:
• Proven experience as a Personal Assistant, Administrative Assistant, or similar role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and Canva.
• Experience managing social media accounts and creating marketing content.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Professional demeanor with a customer-service mindset.
• Background in real estate, property management, or medical office settings is a plus.
Perks and Benefits:
• Opportunity to work directly with the CEO, gaining valuable mentorship and insight.
• Comprehensive benefits package.
• Exposure to diverse business operations in real estate and healthcare.
• Collaborative and supportive work environment.
Work Schedule:
• Full-time, with occasional flexibility required for special projects or urgent tasks. Flexible time off schedule.
• Primarily on-site at the medical office, with potential for remote work on specific projects that are paid at a flat rate.
If you are organized, detail-oriented, and ready to take on a dynamic role that bridges real estate and healthcare, we encourage you to apply and join our growing team!
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